Light Up the Tracks Celebration is held rain or shine. Set up begins at 4 PM. Clean up is between 8-9 PM. No materials or vehicles may block normal traffic flow on public roadways.

Vendors are charged a $25 fee to cover costs of event operations.

Booth spaces are 10’x10’ for vendors and 10’x20’ for food concessions. Vendors and concessions provide all their own supplies. Each applicant’s operation must remain within the space provided.

Exhibitors are responsible for providing all of their own materials, including but not limited to tents, tables, chairs, tools, trash receptacles, and cleaning implements.

Electricity will not be provided. Generators must be quiet. If your generator is deemed too loud, you will be required to shut it down or relocate.

Vendors are responsible for returning their location to the same condition in which they found it, including but not limited to transporting materials and removing trash.

No illegal weapons of any kind or explosives including fireworks, sparklers, poppers, etc. may be present.

Exhibitors are responsible for returning their location to the same condition in which they found it, including but not limited to transporting materials, removing trash, and sweeping floors. No damage or disruption to the location will be tolerated. Failure to cleanup properly and/or damage inflicted to the location will result in a fine of $100 or more.

Vendors selling taxable products, such as food, clothing, and arts & crafts must collect and pay sales tax. Click here for info.

All food concessions must be approved by the Hanover County Health Department. Click here for info.

All food concessions must pay meals tax to the Town of Ashland. Click here for info. Click here for info.